Take Control of Your Email: Understand the Business Reasons for Email Storage Management

Radicati Group estimates that the daily average size of email sent and received by an average corporate user will increase from 16.4 MB in 2006 to 21.4 MB in 2010—an increase of 25 percent over four years. As these volumes increase, IT and messaging administrators must ensure that the email system is up to the task. Sufficient storage must be available to store the email data, while the performance of the system must be maintained to provide the business with the continuity it needs.

The optimization of email storage is key to addressing a number of major issues facing organizations today:

• Ensuring the availability and ongoing performance of the mail server and its ability to process and provide access to email
• Managing email so that is ready for migrating to another email system, should this be a current or future business requirement
• Providing access to the valuable intellectual property contained within the email system and how this can complement other knowledge management initiatives
• Maintaining a record of all email data and providing timely access to this information to help address compliance and regulatory objectives
• Using email in multiple ways, broadening the benefits that organizations receive from email, including its ability to contribute to business intelligence

The white paper “Optimizing Email Storage to Drive Organizational Value” is intended to help messaging managers and directors understand the business issues associated with email storage management and approaches that can be taken to manage this storage, while accommodating the needs of the wider business. Email archiving solutions have been designed to help organizations control and manage their email, not only helping them to address their compliance requirements, but also reducing overall email storage utilization, assisting with mailbox management and increasing the performance of the mission-critical email server.

In this white paper, you’ll also learn how ScriptLogic’s Archive Manager can help. Archive Manager captures, indexes, searches and archives Exchange messages and attachments. This solution also reduces Exchange storage costs, meets compliance demands and simplifies email quota management.

Archive Manager allows you to:

• Compress archived information and reduce the size of the Exchange store by as much as 80%
• Store all messages and attachments ONE TIME (single instance storage) that are sent, received and forwarded within an organization
• Reduce mailbox size with no impact to the end user by providing seamless access to archived information through Outlook
• Provide offline access to archives for remote users
• Support Mobile Devices without installing additional software
• Integrate information with external systems including CRM, ERP, etc.
• Restrict users from archiving data in unmanaged PST files

Archive Manager enables email to become a true asset for the organization by capturing, indexing, and storing messaging data for mailbox management, compliance, and knowledge sharing.